English vocabulary  words for human resources




A boss

Person who heads a team and is responsible for its proper functioning.

Martin tried to get some days off for Christmas but his boss didn’t let him do so.

A clerical worker/a clerk

Refers to a person who works at an office performing tasks such as keeping records, writing correspondence or filing.

He worked for nearly three years as a clerical worker but gathered good knowledge of the process which now sees him leading the team.

A covering/cover letter

A cover letter is a written document submitted with a job application explaining the applicant’s credentials and interest in the open position.

While applying for a job, you need to first prepare a cover letter stating very clearly your motivation and expectations from the role.

A degree/diploma

The official certificate proving your degree of studies.

Some positions require a certain degree/diploma.

A executive

Refers to someone in a top position, especially in business, who makes decisions and puts them into action.

She is now an executive, having worked her way up through the company.

A fixed-term contract

A written legal agreement between an employer and an employee but for a specific period.

I want to stay in London for another six months, so I am looking for a company that could may be offer me a fixed-term contract.

A floor manager

Someone who is in charge of all activities and operations of a particular storey/floor in a large store.

She works as a floor manager at a toy store on the upper east side.

A general manager (GM) or Managing Director

The main person who is in charge of a company.

The GM has a very tight schedules due to his heavy responsibilities.

A job

Refers to the regular work a person does to earn money.

When she left college, she got a job as an editor in a publishing company.

A new hire

Refers to that moment when a company accepts a new member in its work environment, usually with payment.

The new year is the best period to find a new job because most companies are searching new hires.

A permanent/open-ended/unlimited -term contract

A written legal agreement between an employer and an employee but for no specific period.

I started working at that company 4 years ago and probably I will stay much more because I like my job plus I do also have permanent/open-ended/unlimited– term contract.

A position

Refers to the role/status of a person in the organization.

His position in the company require maintaining exceeding expectations.

A posting

Refers to the location where the person is working.

Ian is currently on a posting abroad; he’s working in Paris for six months.

A promotion

Refers to moving up the ladder in an organization in reward for hard work and commitment.

Marc was promoted to the position of senior manager owing to his outstanding performance in the last two years.

A resume/résumé

Refers to a document detailing the profile and background of a particular person.

It’s extremely important to keep updating your resume from time to time as nowadays companies are constantly on the lookout for hiring people with experience.

A sales manager

A person in charge of a company’s sales activities and its sales force.

The sales manager decided to keep the incentive program running for one more year.

A team

Refers to a number of people who work to do something together as a group.

A successful company has to strike a balance between various teams working together.

A transfer

It refers to an act of moving something or someone to another place, organization, team, etc.

He got a transfer to a French club and he couldn’t turn down the offer.

A vacancy/ vacant job

A job to be taken.

He sent his CV when he saw there was a vacancy.

A work

Referred to an activity which involves a person to use physical or mental effort, usually for money in order to succeed.

I’ve got so much work to do.

A  top (US)/senior (GB)  executive

A person higher than an executive.

She is now a senior executive so she has more responsibilities.

A temporary worker (a temp)

The person who is working for a short period of time.

It’s easier to work as a temporary worker when you are student.

An apprentice

Someone who has agreed to work for a skilled person for a particular period of time and often for low payment in order to acquire that person’s skills.

Most of the work was done by the apprentices.

An employee

A person who is working in a company.

My office consists of 100 employees.

An employer

A person or an organization that employs people.

We need a reference from your former employer.

An expense report

Detailed report produced on a monthly, quarterly, or yearly basis that accounts for all the expenses a business incurs.

The expense report submitted by my team for last month was very well defined and structured.

An identification badge

Means a badge that a person wears to show the person’s identity at work.

A north American company outsourced employee identification badges that were designed for free, ordered online, and delivered on-demand.

An opening

New job available.

Apply as soon as possible as there is a new opening in your field of activity.


Refers to the time period working as an apprentice.

Traditionally, the Japanese people learn a job or a skill through a long training course called an apprenticeship.


Strengths, good points, qualities

To work on my interview, I found my assets.


Former experience

Can you tell us a bit more about your professional background?


Former experience.

In all the interviews, we are asked to describe our professional background.

Chief administrative officer

A person who supervises the daily operations of a business and is ultimately responsible for its performance.

I always wanted to become a chief administrative officer.

Chief executive officer (CEO)

The chief executive officer, or CEO, is the top position in an organization and is responsible for implementing existing plans and policies, ensuring successful management of the business and setting future strategy.

Whatever you want to do, you have to take the permission of the CEO.

Chief Financial Officer (CFO)

 The Chief Financial Officer is mainly in charge of the financial risks. His tasks include financial planning, record keeping and financial reporting.

Thanks to his experience in handling risks in a corporation, he easily became the Chief Financial Officer.

Chief operating officer

A position that can be one of the highest-ranking executive positions in an organization.

John will easily find a new job because he worked as chief operating officer for 5 years.

Company day nursery

A company that provides people to take care of other peoples’ kids.

John called a company day nursery to take care of his child because he had an important meeting.


Refer to those abilities and experience of a person which show that the person is qualified for a particular job or activity.

I got my teaching credentials from San Jose state.

Department head/head of department/department supervisor

A person who is in charge of a particular department or division or in short, a person who heads the whole operational section.

John decided to quit his job because he couldn’t handle the department head.

Employment contract

Refers to a written legal agreement between an employer and an employee, stating details about the employee’s job, pay, working hours, etc.

She was being asked to do work that was not within the terms of her employment contract.

Human resources director

A person who is in charge of the department that deals with the employment, training, support, records of a company’s employees.

The human resources director is responsible for writing up job descriptions.

Job advertisement

An announcement in a newspaper or on the internet about a job that people can apply for.

Job advertisements specify the requested work experience.

Job center

A place where unemployed people can go for advice and information about jobs that are available.

My CEO fired me 1 week ago and now I am thinking of visiting the job center to see what I can do.

Job seeker

A person looking for a job.

It’s not easy to find a job alone, so maybe you could job-hunt with other job seekers.

Managing director

Person who oversees a project.

The managing director was strict but fair.

Middle  manager

A manager who is in charge of people or departments in a company, but is not in charge of the whole company and does not make important decisions about the company’s future

Middle managers and project leaders often hold the key as to whether a company will be successful or not.

Promotion on seniority

Refers to the privileged status attained by an employee because of the length of continuous service with the same employer.

An organization seeking to promote its workers may choose to do so based on its employees’ seniority.


Skills refer to an ability to do an activity or a job well especially once you have gained expertise in it.

I gained enormous skills in the field of digital marketing in the last one year.

Staff attendance

Is referred to employees showing up for work.

We took a look at some easy ways to improve staff attendance and improve our company.

The staff

Refers to a group of people who work for an organization.

There is a good understanding between the staff and pupils at school.

To appoint

To name or assign to a position.

The Human Resources Director was finally appointed last week.

To clock in

To record the time you arrive at work on an automated sensored badging system.

What time did you clock in this morning?

To clock out

To record the time when you leave work.

If we clock out now we can be at the bar by happy hour.

To hire somebody

To accept someone in a group or organization and make him an integral member of it.

With our new opening in London we have to hire somebody to manage the daily operations of the workplace.

To temp

Someone who works at a place for a limited and usually short period of time.

I decided to temp for a while so that I could try different kinds of jobs.

To work

Is to be engaged in physical or mental activity in order to achieve a result.

Last week, I worked for almost 15 hours every day.

To recruit somebody

To accept someone in a group or organization and make him an integral member of it.

With our new opening in London we have to hire somebody to manage the daily operations of the workplace.

To sign up somebody

To accept someone in a group or organization and make him an integral member of it.

With our new opening in London we have to hire somebody to manage the daily operations of the workplace.

To take on somebody (informal)

To accept someone in a group or organization and make him an integral member of it.

With our new opening in London we have to hire somebody to manage the daily operations of the workplace.

Social and medical benefits

Some extra features for working people in terms of social and medical coverage.

Once you’re hired, you’ll be able to enjoy social and medical benefits.


Promotion, revendication, pleading.

I was impressed by the actor’s advocacy.

To lay somebody off/to make somebody redundant

To stop employing someone usually because of lack of work.

Because of falling orders, the company has been forced to lay off several hundred workers.

To dismiss

To decide that something or someone is not important and not worth considering.

I guess he dismissed him because of the lack of skills he found out after meeting him for only five minutes.


Firing someone.

Tom’s dismissal was a pity as all his colleagues really liked working with him.

To sack/fire somebody

To remove someone from the job either due to underperforming or other wrong reasons or as a way of saving the cost of employing them.

She was fired on account of being involved in corruption.

To terminate a contract

To put an end to a legal agreement.

As the business didn’t appreciate our work, they terminated our contract.

To give notice

To respect the legal period before quitting a job. It is usually done by a certified letter.

To be sure my employer would agree, I gave notice through a certified letter.

To resign

To voluntarily leave a job.

I didn’t like my job anymore so I resigned.


The act of voluntarily leaving a job.

Resignations prevent you from benefitting from any social rights for at least 4 months.

A pink slip

A document given to a person saying that they do not have a job any more.

I’ve worked hard

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