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Mastering English for travelling on business
7 key information to remember
Do you have an important business trip coming up on your calendar? No fear! We’re here to ensure it goes without a hitch. Here are our top tips for preparing for a business trip in English:
- Anticipate the situations you might find yourself in (business dinners, conferences, networking events)
- Learn vocabulary for travel
- Learn vocabulary for specific situations
- Learn essential phrases and expressions for communicating in different situations
Success is in the planning, so let’s take a look at some specific advice for learning English vocabulary for business trips.
As you prepare for your business trip, you’ll want to consider the different types of vocabulary you could need. Let’s kick off with some key business trip vocabulary in English:
- Ahead of schedule = early.
- Behind schedule = late.
- On schedule = on time.
- To board (a train / a plane / a bus) = to enter / get on the train, the plane etc.
- To take off = when a plane leaves the ground and goes up into the air.
- To land = the opposite of to take off.
- To arrive.
- To leave.
- To book = to reserve (a booking = a reservation). These are synonyms and can be used for booking a plane ticket, a hotel room, a table in a restaurant etc.
- To travel, a trip.
Let’s not forget that travel is a verb and a noun; trip is the noun of travel. Air travel, for example, refers to the general concept of travelling by plane. A trip is the flight from Paris to the destination, for example, the time there, and the return to Paris; it’s specific.
Now let’s consider more specific vocabulary that could come in handy in different contexts on a business trip.
First of all, vocabulary for planning a trip:
- to come across - to meet by surprise
- to schedule - to plan
- fortnight - 2 weeks
- target - what you want to reach
Depending on your industry, there are bound to be difficult-to-translate words. Preparing them in advance is our advice! If your trip required you to talk about the food industry, would you know these terms:
- manufactured – fabricated
- stone ground – crushed with a stone
- shelf life – length of time you can keep a product
- delis – retailers of fine foods, short for delicatessens
A few business trip terms for dealing with injuries or emergencies:
- slipped - what happens when you walk on a wet floor
- GP - short for general practitioner
- warn - prevent
- heading - going towards
- beware - be careful
What about if you need to explain a difficult situation? Here are some ideas:
- longing - waiting for a long time
- fussy - never happy with things
- keep someone in the loop - keep someone informed
Of course, the specific vocabulary you’ll need depends entirely on your industry and the type of trip you are going on.
There is some vocabulary that remains the same for any business trip, thankfully! Namely, the words you’ll need to book travel and get around. Let’s take a look at some key phrases and terms below.
Booking / reserving
- I’d like to book/reserve…
- A single, a return (UK)
- One-way, round-trip (USA)
- A ticket to Birmingham, please.
- A single room for three nights from the 2nd June, please.
- airlines - companies that offer travel via flying
- direct flight - a flight that does not stop before the destination
- stop-over - also “layover”, a stop you sometimes make in a city before your final destination
- meals - breakfast (morning), lunch (midday), dinner (evening), snacks, tea, etc.
- terminal - a departure and arrival building for air passengers at an airport
- to board - to get on the airplane
- airport - a center for transportation by air
- Where do I check in for my flight to Paris?
- I’d prefer a window / middle / aisle seat.
- The flight / train has been cancelled.
- What time is boarding?
- What gate does the plane leave from?
- First class, business class, premium economy, economy class (for a plan)
- What platform/track does the train leave from?
- First class, standard class.
At passport control
- Here is my passport / identity card.
- I’m here for two days of meetings / for a trade show at the international exhibition centre.
- I’ll be attending a seminar / a conference.
At the car hire desk
- I’d like to pick up the keys to the car I’ve reserved online. Here is my reference number.
- I don’t need any other extras, thank you.
- Can you confirm unlimited mileage is included? (Concerning mileage, don’t forget a mile is 1.6km!)
- Where do I drop off the keys if the desk is closed?
Taking a taxi
- suitcases - bags, pieces of luggage, etc. for transporting possessions while traveling
- straight - directly, without stopping
- fares - prices, fees for services
- double - a hotel room with two beds
- single - a hotel room with one bed
- deluxe suite - a hotel room with extra amenities
- view - what can be seen from a window
- room service - food and drink brought directly to a guest’s room by the hotel staff
- breakfast - the meal eaten in the morning
- to swipe - to pass a bank or credit card through an electronic machine to process payment
- To check in to / out of a hotel
- What time is checkout / breakfast?
- Could you arrange for a taxi to take me back to the airport?
- My key card doesn’t seem to be working.
- Can you recommend any good restaurants around the hotel?
- Can I have the receipt please?
- I should be able to claim expenses for it.
- Did you have a good trip?
- Yes, very good thanks.
- The flight was a little late / bumpy but fine apart from that.
If you’re not sure about the best way to English vocabulary quickly, and this list of business trip terms feels a little scary, we’re here to help. Learning vocabulary is a part of any good language learning method, whether you choose to learn with a textbook, through classes, or using an online learning platform, but we’ve got two key suggestions for making your lexicon a priority.
Use post it notes
When you’re learning English, especially vocabulary, one of the best tips we can suggest is to integrate new terms into every corner of your life – by which we mean sticking new words on the door, the microwave, and your laptop. One of the simplest and cheapest tips we can think of to learn vocabulary in English quickly is to buy some post its and use them to surround yourself with useful words. By doing this, every time you prepare a meal or have a wash, you’ll be confronted with new English terms without the need to carve out time in your schedule and sit down at a desk.
Use an app
While using an app as your only method of learning English probably isn’t advisable, it’s a great way to boost one or more other methods. Language apps are usually fun and allow you to squeeze in a few minutes of revision at a time, meaning you can fit language learning into your commute or waiting in a queue.
Expand your vocabulary from words you already know
An important part of speaking a language fluidly is having lexical choice. You probably already have a good foundation in English vocabulary, so start from what you have and build out. Brainstorm the vocabulary you have for a business trip, find two new synonyms for each term, and watch your lexicon grow.
Find out more and learn top 10 tips to stay motivated when learning English online.
There are lots of ways to learn English these days, but as technology evolves and we become more accustomed to distance learning and working, online language learning platforms are becoming better and better. There are a few serious advantages to taking your English learning online. Let’s look at some of them.
- Benefit from an expertly crafted learning platform
- Adapt your learning to three levels: beginner; intermediate; and advanced
- Stay in control of your learning: move at your own pace
- Take advantage of virtual lessons with qualified English teachers
- Choose to focus on the topics that you need to make progress
- Combine grammar, vocabulary and context-based learning in one
- Learn through “situations” that mimic real-life scenarios
- Use a sophisticated e-learning platform with a slick user experience
- Learn using audio, video and texts
- Get instant correction and feedback on your exercises
- Track you learning
Online learning is also flexible. Instead of fitting your English learning around someone else’s schedule, this method allows you to decide where, when, and how you learn. Learning online is also available on a budget.
However you choose to learn English, consolidating and expanding your vocabulary should be a priority. If you choose to learn English on GlobalExam’s online platform, that’s exactly what you’ll get.
An extra advantage of taking your English learning online and entrusting your progress to GlobalExam is the benefit of virtual lessons. We’ve added virtual lessons to our e-learning platform to help you to enrich your learning in two types of settings:
- Individual lessons of 30 minutes
- Group lessons (six people maximum) of one hour
Our virtual lessons are taught by TESOL-qualified English teachers and group lessons are kept to a maximum of six learners to ensure close guidance and advice for everyone. Our English teachers are all native speakers with experience in business English. If you’re not convinced yet, here are some of the other benefits of this method of learning:
- Practice oral comprehension and expression
- Learn by doing
- Practice with a teacher and other learners of the same level
- Get instant feedback on your level and performance
- Available on multiple formats
- Optimize your online learning with a shared whiteboard and file sharing
- High quality connection
If independent learning online feels a little scary, virtual lessons are the best way to strike a compromise between forging your own path on the e-learning platform, and regularly touching base with a qualified guide to keep on track to achieve your goals.
Can’t decide whether to go for individual or group lessons? Individual lessons give you total flexibility over the schedule, as well as the content of your lesson, with the advantage of one-on-one tutoring. Our group lessons are available according to a fixed schedule and tackle specific topics, like making a phone call, giving a presentation, and participating in meetings.
If your goal is to become an expert in English vocabulary for business trips, why not book yourself an individual session with one of our virtual teachers and find the answer together?
Whether English is important for you when travelling or for other reasons, GlobalExam is an online platform that can help you improve your language skills and boost your career. GlobalExam can also help you:
- to prepare a language exam,
- to learn a language to get a promotion, or
- to move abroad to work.
With GlobalExam, you can now learn Free English online, or more specifically Business English online:
- How to negotiate in English?
- How to write an email in English?
- Project management in English
- Managing interculturality in English
- Recruitment process in English
- How to answer the phone in English?
- Greeting a business client in English
- Conducting a meeting
Before starting your GlobalExam Business English programme, a level test will place you at one of three levels – beginner, intermediate or expert.
Each level enables you to learn English for specific sectors, specific skills, and specific career paths such as marketing, communication, Human Resources, purchasing, customer service and sales. Start with our online business English course for the Management sector.There are 500 situations to choose from! Consequently, your programme is adapted to you and your needs. It is relevant to your daily, professional life.
Business English platform
Because the programme is in bite-sized chunks – each situation lasts 15 minutes – you can learn English online with GlobalExam whenever and wherever you like. You just need an internet connection!
There are of course additional benefits:
- Detailed correction and explanations do that you can understand exactly where you went wrong to avoid making the same mistake again.
- Coaches who will be with you (online, of course!) throughout your course.
- Real-time updates about your progress.
- Help write your CV in English so you can maximise your professional potential.
- End-of-course certification – an extra string to the bow of your CV!
So GlobalExam has solutions that can be adapted to your needs and to your job to give you the tools you need to perform on the international stage.